Payroll Management and Pay As You Earn (PAYE) Services

As an employer, payroll management and record maintenance is a critical aspect of running a business. At Mercian Accountants, we’re here to help you save time, understanding the complexities of payroll, PAYE (Pay As You Earn) , and the ever-changing tax landscape. Our team of experts provides comprehensive payroll services, ensuring compliance with all legal requirements – thanks to our streamlined payroll system (BrightPay), we’ll help you manage your employees’ salaries and deductions in line with HMRC regulations, so you can spend more time making your business thrive. Contact our payroll team today to find out about our payroll management services or keep reading for more information.

Our Payroll Services

Outsourcing payroll services to an accountancy firm with experienced staff offers numerous advantages. Training employees in payroll management can be costly and time-consuming, as can acquiring and navigating the latest software. By working with us on your payroll, you’ll get a completely managed service, with access to award-winning payroll software, but with a collaborative and customised approach. We’ll make sure you avoid any unnecessary expenses and resolve your concerns with our dedicated team offering speed, efficiency, and expertise.

We have years of payroll experience and work with customers across a range of industries, ranging from director-only and small businesses to payrolls with multiple employees. So, we understand that each company has different features and requirements. Our typical payroll packages include the following:

Accurate and Timely Pay Calculations

Our experienced payroll team uses advanced software to ensure precise and punctual calculations of employee salaries, bonuses, and deductions. Salary calculations can include overtime, commissions, and any additional incentives etc., while deductions can include income tax, National Insurance contributions, pension contributions, any other statutory deductions, and more. By working with us, you can ensure that you and/or your employee(s) are paid correctly and on time, reducing the risk of payroll errors or employee dissatisfaction.

Payslip Preparation and Distribution

Payslips provide detailed information about employees’ earnings and deductions for each pay period. We will handle the preparation and distribution of payslips through BrightPay Connect, their self-service portal, ensuring that you or your employee(s) have access to accurate and transparent information regarding salary, taxes, deductions, and any other relevant details, to save you both time and resources.

Real-Time Information (RTI) Submissions to HMRC

Under the RTI system, employers are required to submit payroll information to HMRC on or before each payday. We will handle the preparation and submission of RTI reports on your behalf, which include details such as employee earnings, deductions, and tax information. By working with us, you can remain compliant with HMRC regulations and avoid penalties associated with late or incorrect submissions.

Year-End Payroll Processes – P60s and P11Ds

At the end of each tax year, specific payroll processes must be completed. This includes the preparation and submission of P60 forms, which summarise an employee’s total earnings and deductions for the year. Additionally, for employees who receive benefits or expenses, P11D forms must be prepared and submitted. We have years of experience managing these year-end payroll processes, ensuring accurate completion and submission of the required forms to comply with HMRC regulations, so you can spend more time focusing on other areas of your business.

Assistance with Payroll and PAYE Queries

If you or your employees have any queries related to payroll and PAYE – from questions about salary and tax deductions to holiday pay and pension contributions – our team will provide prompt and accurate responses. This improves employee satisfaction and ensures that you have the right information regarding their pay.

Payroll Data Entry

Data entry is a crucial aspect of payroll management, whether that’s for new hires, leavers (including P45s), salary changes, and other relevant information. We will handle the input of employee data, either through an entry request from BrightPay that you complete and/or from the information you provide us directly. Then, once the data has been processed, you will receive an approval request to check you are happy with the pay records before the month is finalised. By working collaboratively, we can ensure that employee records are accurately maintained and updated for calculations and reporting in the payroll system, reducing the risk of errors.

Payroll Tax Calculations

Make sure that you manage your payroll tax affairs properly by working with us – we’ll apply the latest tax rates, allowances, and thresholds to ensure accurate tax deductions for each employee. This includes calculating income tax, National Insurance contributions, and other relevant taxes, based on the applicable rates and thresholds. By staying up-to-date with changing tax regulations, you can have peace of mind for remaining HMRC-compliant. You can also access your payments due to HMRC through the BrightPay portal each month and will be notified if and when they arise

PAYE (Pay As You Earn) Tax

PAYE refers to the system used in the UK for deducting income tax and National Insurance contributions from employees’ salaries. Our dedicated payroll team will ensure accurate calculation and deduction of PAYE taxes in accordance with HMRC regulations – which involves applying the correct tax codes, taking into account allowances and deductions, and accurately reporting these deductions to HMRC. Find out how to register for PAYE here, and we can also help with HMRC PAYE investigations, disputes, and appeals.

Auto-Enrolment Pension Scheme

Auto-enrolment is a mandatory pension scheme in the UK that requires employers to automatically enrol eligible employees into a workplace pension and contribute to their pension fund. We can assist you in implementing and managing the auto-enrolment process, which involves assessing employees’ eligibility, calculating and deducting pension contributions, managing opt-ins and opt-outs, and ensuring compliance with pension scheme rules and regulations.

GDPR for Payroll Data

The GDPR (General Data Protection Regulation) is a comprehensive data protection regulation designed to safeguard the privacy and security of personal data – which applies to payroll, as this contains sensitive employee information. We take extensive measures to ensure GDPR compliance for our payroll service, implementing strict data protection protocols. This minimises the risk of data breaches and maintains the privacy and confidentiality of employee information.

Payroll Management Fees

We offer potential clients a free initial phone or video call or meeting. This is a chance to get to know each other and understand how our services could meet your needs, including fee estimates tailored to your specific needs and budget. You can find out more about our fees and charge-out rates here, or contact us today to arrange an appointment.

Looking for a Payroll Accountant?

At Mercian Accountants, we pride ourselves on providing a high-quality, efficient, and cost-effective service. We aim to help you save time and money and ensure that your payroll and PAYE obligations are met promptly and accurately. With us as your payroll accountant, you can focus on running your business with the knowledge that your payroll is in safe hands. To learn more about our outsourced payroll and PAYE services for employers, you can message us through our online form, call 01743 562430, or email hello@mercianaccountants.co.uk.